First Time KS Registrants Required to Provide Proof of Citizenship

Any person registering to vote in Kansas for the FIRST TIME will be required to provide satisfactory evidence of United States citizenship. Individuals registered to vote in Kansas as of the effective date of this requirement are deemed to have submitted proof of citizenship and are exempt from the requirement. Moving from one place to another within Kansas or modifying one's registration records does not require the person to re-submit proof of citizenship, just an updated Voter Registration Application. 

If a citizenship document is not provided at the time the person submits his or her Voter Registration Application, it may be submitted at a later time. Such person may (1) mail or deliver the document to the county election office by the close of business on the day before the election, or (2) submit it electronically by midnight the day before the election. "Electronically" means fax, email, text or other electronic means approved by the Secretary of State.

Voter Registration Application- mail or walk in your voter registration application and a copy of your proof of citizenship to the County Clerk's Office, 110 Court House Plaza, Manhattan KS  66502.  You may also fax or email your voter registration application and proof of citizenship to  Fax # 785-537-6394.  Text # 785-317-0467.

On-Line Voter Registration-( As a precaution, please do not register to vote on-line within 45 Days of an actual election- register using the paper form). To register on-line, submit your form on-line and fax, mail or email your proof of citizenship to the Riley County Clerk's Office.  110 Court House Plaza, Manhattan, KS. or Fax# 785-537-6394.

Voter Registration Outposts- you may fill out a voter registration application and submit proof of citizenship at any of these locations, however you are not registered until the Clerk's Office has processed your application and received your proof of citizenship.

How to Verify Your Voter Application has been Processed-  Within two weeks of the Clerk's Office receiving your voter registration application you should receive a confirmation card from our office in the mail, confirming your registration, party affiliation, and polling location.  If you have not heard from our office, please call to inquire at 785-537-6300.  

REMEMBER- if you move, or change your name, you must re-register!

Proof of Citizenship- Valid Citizenship Documents

Here is a list of documents that are acceptable as evidence of U.S. citizenship for voter registration purposes:

  • Birth certificate that verifies U.S. citizenship
  • U.S. passport or pertinent pages of the applicant's U.S. valid or expired passport identifying the applicant and the applicant's passport number
  • U.S. naturalization documents or the number of the certificate of naturalization. (If only the number of the certificate of naturalization is provided, the applicant shall not be included on the registration rolls until the number of the certificate of naturalization is verified with the U.S. Bureau of Citizenship and Immigration Services by the county election officer or the Secretary of State, pursuant to 8 U.S.C. § 1373(c))
  • Other documents or methods of proof of U.S. citizenship issued by the federal government pursuant to the Immigration and Nationality Act of 1952
  • Bureau of Indian Affairs card number, tribal treaty card number or tribal enrollment number
  • Consular report of birth abroad of a citizen of the U.S.
  • Certificate of citizenship issued by the U.S. Bureau of Citizenship and Immigration Services
  • Certification of report of birth issued by the U.S. Department of State
  • American Indian card, with KIC classification, issued by the U.S. Department of Homeland Security (Note: This document applies only to a small Texas band of the Kickapoo tribe with slightly more than 50 members.)
  • Final adoption decree showing the applicant's name and U.S. birthplace
  • U.S. military record of service showing applicant's place of birth in the U.S.
  • Extract from a U.S. hospital record of birth created at the time of the applicant's birth indicating the applicant's place of birth in the U.S.

Unsatisfactory Citizenship Documents

If a citizenship document submitted by a voter registration applicant is deemed unsatisfactory due to an inconsistency between the citizenship document and the (1) name or (2) sex indicated on the applicant's voter registration application, the applicant may sign an Affidavit of Evidence of U.S. Citizenship explaining the inconsistency.

The applicant must state the nature of the inconsistency, the reason for it, and must swear under oath that, despite the inconsistency, the applicant is the individual reflected in the citizenship document.

A properly executed affidavit should result in the applicant being granted full registration status unless it is denied for another reason.

The date of birth on the citizenship document must match the date of birth on the voter registration application.

No Citizenship Documents

Applicants who cannot meet the citizenship verification requirement because they do not possess any of the documents listed above to prove their U.S. citizenship may:

The Riley County Clerk's office is the designated office to provide assistance at no cost, to any person applying for a free certified copy of the person's birth certificate for the purpose of registering to vote.  If you need assistance please come to our office or call us at 785-537-6300.