Record a Document

This section lets you know what you need to bring with you and provide when recording a document with the Register of Deeds.


  • Document must be an original.
  • Copies are not accepted.
  • Documents must be signed and notarized, to include notary seal and expiration date. 
  • If document pertains to land records, it must contain a legal description.
  • When recording a deed or an affidavit of equitable interest, a Sales Validation Questionnaire must be included, or the exemption number plainly indicated on the document.
  • All mortgage assignments must have the name and address of the Assignee. 
  • If an exemption from mortgage registration tax is claimed, a Mortgage Registration Fee Affidavit must accompany the mortgage.
  • Filing fees are required at time of recording the document.
  • To prevent an extra page fee, please allow 3" X 3" in the top right hand corner for recording purposes.
  • The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce the document and shall be counted as an additional page(s). The Register of Deeds may reject any document which is not of sufficient legibility.
  • Pursuant K.S.A. 28-115 - Recording Fee Cap Affidavit.
  • We would like to request a self-address stamped envelope for documents that are to be mailed back to submitter.

Commonly Recorded Documents

There are hundreds of types of documents that can be recorded in the Register of Deeds Office. This is a list of the most commonly recorded.